Governance » Board Rules of Order & Approval

Board Rules of Order & Approval



Legacy Preparatory Academy Board Meeting

Public Comment and Pattern of Formality Guidelines 

The following are guidelines that were taken from Robert’s Rules of Order and modified to assist the Legacy Preparatory Academy Board in running efficient meetings:


Public Comment Instructions

Thank you for attending the Legacy Preparatory Academy Board Meeting and for your willingness to share your feedback during the public comment portion of this evening’s meeting. We hold great value in hearing from the school’s stakeholders and appreciate you taking the time to share your comments with us.

To ensure compliance with the Open Meeting laws, privacy laws, and other legal obligations, the Board will not engage with a speaker or with one another in deliberation on comments as they are presented during the comment period(s). At its discretion, the Board may schedule issues raised by a speaker for deliberation at a future meeting.


To keep our meetings productive and efficient please observe the following instructions when making your comments:

  • Please stand and state your name prior to making your comments
  • To allow all in attendance an opportunity to address the Board, all comments will be limited to 3 minutes
  • All comments should address issues, not individuals
  • All comments should be directed to the governing Board- not administration, teachers, or other members in attendance of tonight’s meeting
  • Disruptive comments and conduct are not allowed. Disruptive comments and conduct include but are not limited to; the use of profanity, discriminatory statements, vulgarity, comments, or conduct that violate the law, and other comments or conduct that interfere with the Board’s conduct of its business. The Board shall provide at least one verbal warning to a speaker if he or she makes disruptive comments or engages in disruptive conduct. If, after at least one verbal warning, the speaker persists in making disruptive comments or continues to engage in disruptive conduct, the Board may end that person’s privilege of address and/or escort the individual from the meeting. Any meeting attendee who, at the direction of the Board is escorted from the meeting, will not be readmitted for the remainder of the day.


Legacy strives to convey the traditional virtues of civilization: nobility, temperance, fortitude, practical wisdom, and justice. “We believe in courtesy, the ritual by which we avoid hurting other people’s feelings by satisfying our own egos,” so said Kenneth Clark; and in the words of Mary Crist Fleming, “We teach good manners by modeling them. We always strive for courteous behavior, even under stress. Courtesy keeps us – teachers and students, adults and children – happy, purposeful and poised, able to allow the respect for one another we ought to feel, and quick to treat one another with cordial dignity. Courtesy is the necessary ground for our communal and scholarly lives.”



Order of Debate 

  1.     The item will be introduced by the sponsor if the sponsor is not present then the President will assign someone to do the introduction.
  2.     Members debate the item (unless no one wished to debate it). Each member is allowed two separate opportunities to speak on the item.
  3.     The President will then open the item up for Public Comment following the directions in public comment section 2.
  4.     The items will then be opened up to the Board for additional debate if necessary.
  5.     A member makes a motion by saying, “I move that…” if it is long; it should be prepared in writing and given to the President or Secretary. If no motion is made then the item dies, and no further debate will occur.
  6.     Another board member may amend the motion. If the motion is amended, the President asks is there any objection to adopting the amendment. If no objection is made, the chair may declare the amendment adopted. If even one member objects, the amendment is subject to debate and voted upon like any other motion.
  7.     If the motion is amended the President may open it up to further board comment if necessary.
  8.     The President will then call the question and take a vote on the item.
  9.     The President announces the vote.


Pattern of Formality

  1. The President should be addressed as Mister or Madam President as appropriate.
  2. Wait to be acknowledged verbally or with a nod before speaking by the President.
  3. Speak only to the President or through him/her.
  4. Avoid personalizing any issue; speak to the subject, not the person you disagree with. An example of this would be if you believe something said to be untrue, you would say, I believe the member is mistaken instead of saying something was a lie.
  5. If anyone breaches Robert’s Rules or speaks out of turn, it is called a point of order and will be corrected by the President or any other board member that catches it. One would say, “Point of Order” and the President would acknowledge the person and inform them which breach occurred. The President would then say, “the point of order is well taken” or if unfounded, “the point of order is not well taken.”


Questions Board Members Consider When Making Decision 

  1. How will the decision affect the school?
  2. How does this decision relate to our mission statement and philosophy?
  3. What’s the potential for legal problems if I vote yes? What if I vote no?
  4. Does this decision affect:
  •       The students and families we serve? How?
  •       Legacy Preparatory Academy’s staff? How?
  •       The community? How?
  •       The Board of Trustees itself? How?

   Is the impact on any of these groups negative? If it is, will the decision benefit significantly more people than it will harm?

  1.   Have we voted on this matter before? If yes, why are we considering it again? How have the conditions changed?
  2.   Do I have all the information I need to make a sound decision? What questions should I ask before making this decision?
  3.   If someone asked me to justify why I made this decision, can I explain my decision?