Proper Maintenance of Records
Proper Maintenance of Records
Designated personnel have the responsibility to administer medication to all students with a written physician's medication order. If a medication is repeatedly refused or not given, the parent/guardian must be notified. Any adverse reactions or medication error will be reported promptly to the parent/guardian. If the parent is unavailable, the student's doctor will be called for further direction. This adverse reaction or error must be documented. Requirement that designated staff sign that they received medication administration training. Insure proper maintenance of records pertaining to the student's daily administration of medication(s).
- Each student must have his/her own record which includes an "Authorization of School Personnel to Administer Medication" and "Daily Medication Tracking" forms.
- The "Daily Medication Tracking" form will show authorized signature and initials of designated staff and codes. All boxes must contain initials, codes or designation as non-school day.
- The "Daily Medication Tracking" form will show medication, dosage, time of day, and date. It will show how much medication has been delivered to the school by the parent and when. It may also show how much medication has been discarded (if necessary) and who witnessed it.
- The "Daily Medication Tracking" form will be available to be viewed by parent/guardian upon request.
- The medication documents will be placed in the student's cumulative file or special education file at the end of each year. The "Authorization of School Personnel to Administer Medication" and "Daily Medication Tracking" forms are legal medical documents.
- Provide a secure location for the safekeeping of medications.
- Medication(s) to be administered by school staff must be stored in a locked cabinet with the exception of those medications needing refrigeration.
- Adequate temperature of all medication must be maintained.
- Unused medication(s) should be picked up within two weeks following notification of parents/guardians or it will be disposed of by the school and recorded on the "Daily Medication Tracking" form. In disposing of medication, two people must be present to record the medication, amount of medication discarded, date and how discarded. Both witnesses must sign the "Daily Medication Tracking" form.
Authorization for administration of medication by school personnel may be withdrawn by the school at any time after actual notification to the parent/guardian should problems or difficulties occur, such as:
The parent/guardian has been non-compliant with the medication policy; or the student has been non-compliant with the medication policy by:
- refusing medication repeatedly; or
- frequently not coming for medication at appointed time. The withdrawal of medication for students on 50 accommodation plans or IEP can only occur after a renegotiation meeting with the parent has taken place.